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Governing Body

Committees - Organisation and Terms of Reference

COMMITTEES

Each of the committees has delegated powers. Committee members are entitled to seven days written notice of a meeting and its agenda.  Minutes and agenda must be kept and should record the names of those present. The Chairs of Committees are to be appointed annually by the Governing Body; if the Chair of a Committee is absent members of the committee present can appoint a Chair for that Meeting.  Any action taken under delegated responsibility must be reported back to the next meeting of the Governing Body.  Voting rights are restricted to members of the Governing Body; associate members have an advisory role.

SCHOOL IMPROVEMENT COMMITTEE

Chair Mrs J Liddell

(To gain an appreciation of whole school curriculum needs and to advise the Governing Body on additional requirements necessary to ensure that the curriculum is appropriately serviced).

  • To approve the School Improvement/Development Plan;
  • To monitor and evaluate implementation of the Plan throughout the year;
  • To monitor and evaluate the School’s Self Evaluation document;
  • To consider, review and approve Curriculum and other related policies;
  • To monitor and evaluate Student performance data throughout the year;
  • To review and approve:
    • SEN Policy
    • Drugs Policy
    • Anti Bullying Policy
  • To monitor and evaluate the implementation of the policies;
  • To receive the annual report from the SENco on the performance of SEND students.
  • To receive the annual report from the Designated Teacher on the performance of LAC students.
  • To develop and promote education related links with parents and the local community;
  • To evaluate the effectiveness of the Appraisal and Staff Development Policy, CPD Policy and the quality of teaching and learning throughout the school;
  • To review and monitor the requirements of the Equality Act 2010 and review annually the school response to the Public Sector Equality Duty (PSED) requirements.  To update annually the school website Equality Information and every four years the PSED objectives;
  • To receive reports on school initiatives for curriculum development and related matters;
  • To look at pastoral care and review behaviour and achievement policies
  • To receive reports on whole school disciplinary issues.
  • To be responsible for the school's Disciplinary Procedures as agreed by the Local Authority and within the appropriate legislation;
  • To attend training where appropriate.

FINANCE AND RESOURCES COMMITTEE (Including Staffing, Buildings, Health & Safety) 

Chair Mr S Holtham

1.  Finance

  • Detailed information on the financial responsibilities of the Headteacher and the Finance & Resources Committee are described in the Policy for Financial Administration document.

2.  Staffing

  • To consider and review the staffing structures and identify the number and deployment of posts;
  • To consider, review and approve the Staff Appraisal & Performance Development Policy on an annual basis;
  • To consider, review and approve the Pay Policy, on an annual basis;
  • To ensure that procedures are in place with regard to employment policies and to ensure they fit into the overall School Improvement/Development Plan and School Pay Policy;
  • To ensure that proper recognition of equal opportunities policies is maintained thus preventing discrimination. To ensure the requirements of the Equality Act 2010 and the related Public Sector Equality Duty are met with reference to staffing matters;
  • To review job descriptions regularly and where responsibility or accountability is increased to reconsider the grade in accordance with the appropriate guidelines including the job evaluation scheme for support staff determined by the Local Authority;
  • To consider, review and approve the financial requirements of Human Resources policies;

Appointment of Staff

  • Head Teacher - Governor Selection Panel;
  • Deputy Head Teacher – Head Teacher and Governor Selection Panel
  • Staff appointments in the leadership group are the responsibility of the Headteacher, (with governor involvement);
  • All other appointments are the responsibility of the Headteacher.

3.  Buildings and Health & Safety Responsibilities

Specific responsibilities of headteacher.  (Delegated to Director of Business & Finance)

  • to liaise with LA Officers in order to maintain/improve the building within the budget set by the Governing Body and in accordance with procedures and practices;
  • to liaise with the site supervisor in order to maintain/improve the standard of hygiene and cleanliness within the budget allocation;
  • to liaise with the grounds maintenance contractor in order to maintain/improve the grounds within the budget allocation;
  • to consider matters related to the Local Government Act’s requirement for cleaning, catering and grounds maintenance;
  • to consider and advise the Governing Body on regulations relating to Heath and Safety;
  • to consider and action the LA's Health and Safety Inspection Plan.
  • to consider, cost, prioritise and make recommendations on the long term care and improvement of the buildings, grounds, furniture and fittings
  • to consider applications for lettings and use of the school facilities;

Specific responsibilities of Finance & Resources committee
•    to consider and review the Asset Management Plan;
•    to consider and approve the Accessibility Plan;
•    •to monitor and evaluate issues relating to premises within the School improvement Plan;
•    to consider, review and approve premises and Health and Safety related policies;
•    to attend training where appropriate.

STUDENT BEHAVIOUR REVIEW COMMITTEE  

Chair elected from committee members.

  • To assist the school in the management of students who have serious behaviour problems considered sufficient that they could lead to exclusion;
  • To hold meetings with school staff, the student and their parents/carers to discuss the problems and seek agreement from the student and parents/careers to improve the student’s behaviour;
  • To make the student and parents/carers aware of the consequences to the student’s future education of continued unacceptable behaviour;

PAY REVIEW COMMITTEE  

Chair Mrs M Stanton

  • to ensure that each teacher’s salary is reviewed annually, with effect from 1 September and no later than 31 October each year, and the 31 December in the case of the Headteacher’s annual review
  • to agree a pay scale for Main Pay Scale; Upper Pay Range, leading Practitioners and Unqualified teachers within the minimum and maximum points as stated in the current  STP&C document from September each year.
  • To determine how pay decisions will take into account the performance of teachers in applying the uplift to the national framework for the next school year.
  • to consider reviews at other times in the year to reflect any changes in circumstances or job description that lead to a change in the basis for calculating an individual’s pay
  • assign the school to a Headteacher group for new appointments, by reference to the schools total unit score as per the current STP&C document.
  • determine if a review is necessary of all of the school leadership posts.
  • determine on review or appointment a salary range for Headteacher, Deputy and Assistant Headteachers in accordance with the current STP&C document.
  • to determine salary at the time of the annual review for all staff
  • to apply fairly, criteria related to discretionary areas of pay, as identified within the Pay Policy
  • to consider the recommendations of the Headteacher or delegated representative in relation to the pay of the school workforce
  • to consider initial representations made by staff where there is a dispute regarding pay
  • to ensure that statutory and contractual requirements are applied to all staff groups
  • to review job descriptions regularly and where responsibility or accountability is increased, to reconsider the grade in accordance with appropriate guidelines, and the job evaluation scheme for support staff determined by the LA
  • to ensure that adequate records of decisions are kept
  • to achieve the aims of the whole school Pay Policy in a fair and equable manner
  • to apply the criteria set by the whole school Pay Policy in determining the pay of each member of staff at the annual review.
  • to minute clear and accurate records of the reasons for all decisions made about staff pay and report these decisions to the next meeting of the full governing body.
  • to keep abreast of relevant developments and to advise the governing body when the school’s Pay Policy needs to be revised
  • to authorise the Headteacher to determine levels of pay when appointing staff
  • to work with the Headteacher in ensuring that the Governing Body complies with the school Appraisal and Performance Development Policy.

HEADTEACHER APPRAISAL COMMITTEE 

Chair Mrs M Stanton

  • To meet with the School Improvement Advisor (SIA), prior to meeting with the Headteacher, to discuss the Headteacher’s performance;
  • To carry out annually, with the support of the SIA, the  Headteacher Appraisal review with reference to the Headteacher Standards and performance objectives.;
  • To monitor through the year the performance of the Headteacher with reference to the Headteacher Standards and performance objectives;
  • To make recommendations to the Pay Review Committee in respect of Headteacher pay progression;
  • To attend training where appropriate.

PAY APPEALS COMMITTEE 

Chair elected from committee members.

  • To consider any appeal from a member of staff arising from the Pay Review procedures

SPECIALIST STAFFING COMMITTEES

Chairs elected from committee members.
1. Initial Committee

  • To discuss the need for reduction in staffing and, if necessary, set criteria for nominations;
  • To liaise with and consult the unions and professional associations prior to the meetings of the Nominating Committee.

2. Nominating Committee

  • To apply the criteria set by the Initial Committee to nominate a member of staff for possible redundancy in consultation with the Local Authority.

3. Hearing Committee

  • To consider representations made on behalf of staff whom the Governing Body proposes to dismiss and to determine whether that member of staff is dismissed under Redundancy Procedures, or where required hear cases under Capability, Grievance or Disciplinary Procedures.

4. Appeals Committee

  • To hear an appeal from a member of staff against the decision by the Governing Body to dismiss him/her and to determine in light of the appeal, whether he/she should be dismissed.
  • To hear appeals under Attendance, Capability, Grievance or Disciplinary Procedures.

STUDENT DISCIPLINE COMMITTEE 

Chair  elected from committee members.

  • To hold hearings to confirm or direct reinstatement of a student permanently excluded by the Headteacher.

COMPLAINTS COMMITTEE

Chair elected from committee members.

  • To receive and consider parental complaints in line with the Governing Body's Parental Complaints Policy.

WORKING PARTIES  

Chair  elected from working party members.

The working parties do not have delegated powers; their purpose is to make recommendations to the governing Body.  In addition, they should enable governors and staff to take a fuller part in the development of the School and provide a greater understanding of school organisation. The Governing Body, with its much greater responsibilities, should operate more effectively by allowing issues to be given greater consideration than is possible within the constraints of a Governing Body meeting. The Chair of Governors shall be an ex-officio member of all working parties.

Each working party may decide the timing and frequency of its meetings.  Minutes should be kept and reports given to the termly meetings of the Governing Body. Each working party is to have a balance of both governors and staff membership. The latter is to comprise of a senior member of staff acting as convenor with additional members of the teaching staff and /or non teaching staff on a voluntary basis (and if necessary election). Working parties can co-opt associate members as required.

The working parties will;

  • Consider matters which are referred to them by the Governing Body;
  • Consider matters which arise within the annual cycle of the school organisation;
  • Consider matters which arise from within the working party;
  • Plan, prioritise, inform and make recommendations to the Governing Body;
  • Act within reasonable and legal limits as laid down by the Governing Body or Headteacher.